FIRE DEPARTMENT CAPITAL IMPROVEMENTS FINANCIAL SUMMARY CHART
PROJECT TITLE	FUNDING SECURED		FUNDING SOURCE	PRIORITY	2005/06 FY	2006/07 FY	2007/08 FY	2008/09 FY	2009/10 FY
	YES	NO
City Emergency Operations Center Upgrade/Disaster Plan		X	General Funds/Grant Funds	1	$70,000	$30,000	---	---	---
EMS Equipment		X	General Fund/Grant Funds	3	$50,000	$50,000	---	---	---
Hose Replacement / Upgrade		X	General Funds/Grant Fund	1	$30,000	$30,000	---	---	---
Fire Department ADA Improvements	X		CDBG Grant/General Fund	1	$15,000	$84,240	---	---	---
Fire Station Living Quarters Remodel		X	General Funds/Grant Fund	1	$150,000	$100,000	---	---	---
Mobile Burn Trailer		X	General Funds/Grant Funds	5	---	---	$150,000	---	$23,000
Personal Protective Equipment /“Turnouts”		X	General Funds/Grant Funds	1	$33,000	$33,000	$78,000	$23,000	---
Personal Protective Equipment (PPE) Storage Lockers		X	General Funds/Grant Funds	1	$7,500	---	---	---	---
Rio Vista Fire Station #2		X	Developer Fees	1	$75,000	$2,500,000	---	---	$10,000
Self Contained Breathing Apparatus		X	General Funds/Grant Funds	1	$10,000	$10,000	$20,000	$10,000	---
Station Alerting System		X	General Funds/Grant Funds	1	$7,500	---	---	---	---
Vehicle Exhaust Removal System		X	General Funds/Grant Funds	1	$45,000	$45,000	---	---	---

FIRE DEPARTMENT CAPITAL IMPROVEMENT PROJECTS

City Emergency Operations Center Upgrade/Disaster Plan

Location: Rio Vista Fire Department Headquarters- 350 Main St.

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

In disasters, it is imperative that City Government have an adequate & centralized facility to provide for ongoing emergency response and recovery coordination. The Petris Bill, enacted as a result of the 1989 Oakland-Berkeley Hills disaster, requires that all local government disaster workers receive SEMS training. The response to the Katrina and Rita hurricanes are prime examples of the importance of being prepared. While the levee system surrounding Rio Vista is not as old as those in Louisiana, they have already suffered breaches and in the 1970s there was a serious flood in Rio Vista.

The City of Rio Vista’s Emergency Operations Center is currently located in the fire department community room.

Project Objectives

· Renovate the current emergency operations center to meet current technology demands.

· Revise the current Citywide disaster emergency plan

Existing Condition

The current emergency operations center is 1978 vintage, and as such, has not kept up with trends in communication technology (ie: internet, modern phone lines for each of the EOC command staff personnel, media availability, etc). There is currently no written emergency operations plan.

Fiscal Implications

Because this will be a one time capital outlay project, ongoing maintenance costs will not be a significant issue.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$100,000	$70,000	$30,000	---	---	---
TOTAL		$100,000	$70,000	$30,000	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
Construct	on going	on going	---	---	---

Project Justification

The current emergency operations center is of 1978 vintage, and as such, has not kept up with trends in communication technology (ie: internet, modern phone lines for each of the EOC command staff personnel, media availability, etc). In the event of a disaster that necessitates the opening of the City’s EOC, management staff will not be able to adequately meet the needs of the public due to the inability to provide for rapid communications to field units as well as to the County EOC.

In order for the City to receive post-disaster reimbursement $$ from the Governor’s Office of Emergency Services, the disaster plan must encompass a plan for integrating the EOC into the current modern SEMS network.

Comments

This should be placed on the high priority list, due to the likelihood of disasters striking the area.

EMS Equipment

Location: Fire Department

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
		X

Project Background

During life and death situations it is important that the EMTs/paramedics have the highest quality equipment. All heart rate monitors must be 12-lead as per County regulations and it is important for the City’s equipment to be able to coordinate with the County’s. It is also essential to have auto-plus CPR equipment that is in excellent working condition, as these machines have a 50-80% survival rate; much higher than manual CPR.

Project Objectives

Purchase (2) 12-lead heart monitor and (2) auto-pulse CPR equipment.

Existing Condition

The City’s existing heart monitor is not a 12-lead monitor; therefore it does not coordinate with the County’s equipment. The auto-pulse equipment occasionally fails to send the electrical shock to the patient; this is can mean the difference between life and death for this person. The City’s monitor is 5 years old and does not meet current standards and the auto-pulse CPR equipment has exceeded its useful life.

There is a 3 day lead time to get temporary replacements while equipment is being repaired.

The City does not have any back up equipment, so when these critical life-saving devices fail, public safety is compromised.

Fiscal Implications

This equipment must be serviced annually and has a life expectancy of 3-5 years, or until standards change. The fire department equipment funds will fund this purchase; however, grant funds may also be available.

Heart Rate Monitor $20,000 each

Auto-Plus CPR Equipment $30,000 each

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
			$50,000	$50,000	---	---	---
TOTAL			$50,000	$50,000		---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Primary Equipment	Backup Equipment	N/A	N/A	N/A

Project Justification

Rio Vista paramedics are the first medical personnel on the scene and ambulances can be as far away as 500 miles; therefore, it is imperative that these personnel have high quality, highly functional equipment to provide life saving services to victims.

Comments

This is a very high priority.

Hose Replacement / Upgrade

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

The delivery of water through hose has been and will continue to be the primary means of suppressing fire. As the fire hose ages, its reliability diminishes, therefore a replacement plan must be adhered to.

Project Objectives

· To replace old cotton jacket hose with newer low maintenance synthetic hose.

· To upgrade our 3” supply hose with large diameter hose (LDH) to 5 inches and include appliances.

· To bring our departments hose into compliance with NFPA 1961 (Standards on fire hose)  

Existing Condition

The department has a large amount of cotton double-jacketed hose that is outdated and needs replacement. Some still have brass couplings, which have not been produced in years. Many lengths are considerably worn. We currently use 3” hose for supply and will be switching to large diameter hose for more efficient operations. 

Fiscal Implications

This will be a general fund expenditure.

Project Costs:

	Budget Through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$60,000	$30,000	$30,000	---	---	---
TOTAL		$60,000	$30,000	$30,000	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
Construct	N/A	N/A	N/A	N/A	N/A

Project Justification

The fire department needs to update their hose to comply with NFPA 1961. As it stands the hose we have is not reliable to be used on a daily basis, particularly in the emergency setting. The department’s reserve hose supply is also inadequate.

In addition, the new synthetic style hose has become industry standard, and does not require a significant drying time (as does our current hose).

Comments

None

Fire Department ADA Improvement

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

The Rio Vista Fire Station was built in 1978. The building does not currently comply with ADA regulations.

Project Objectives

Bring the fire station into compliance with ADA regulations and provide equal access for everyone. The following improvements will be completed: complete handicap ramp access at entrance, ADA compliant parking spaces, and automatic door opener at front entrance and/or auto safety door reversal system for the bay doors (6 doors), depending on actual costs.

Existing Condition

The fire station is not ADA accessible, which restricts access by the physically impaired.

Fiscal Implications

The City has secured CDBG Grant funds to finance a significant portion the costs to complete these repairs.

CDBG Grant Funds - $78,740

Municipal Facility Improvement Funds - $20,500

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
			$15,000	$84,240	---	---	---
TOTAL	$99,240		$15,000	$84,240	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Design/Bid	Construct	N/A	N/A	N/A

Project Justification

All public buildings and facilities are required to be ADA compliant. Failure to meet this requirement could result in fines and lawsuits.

The City has secured a CDBG Grant to fund the majority of the costs to complete these essential improvements.

Comments

None

Fire Station Living Quarters Remodel

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

The Rio Vista Fire Station was built in 1978 to suit the needs of this department at that time. The department has grown and made a transition to a combination volunteer and full-time department, with more fulltime staff expected in the near future. Full time personnel work 24hr shifts, prepare and eat meals, and sleep at the station. Volunteers are required to do 24-hours of service each month which also requires them to eat and sleep at the station. The facilities at this station need to be upgraded and remodeled to accommodate current and future full time and volunteer personnel, including female firefighters.

Project Objectives

· Upgrade and remodel administrative offices to accommodate increased administrative duties. 

· Provide complete kitchen and dining facilities

· Upgrade sleeping quarters

· Provide for separate female sleeping quarters.

Existing Condition

The current station was built to accommodate a volunteer department with little thought into future expansion or the addition of 24 hour staff. We have a small kitchenette with limited cooking area and a small refrigerator. Dining areas are inadequate with only a small table for four persons. Sleeping quarters were improvised by enclosing a patio several years ago and purchasing four pull down beds. No heating is provided in this room. Separate sleeping quarters are not provided for female firefighters.

Fiscal Implications

The source of funds for these improvements will likely be the general fund; however, the City may be able to offset a significant portion of the costs with grant funds.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
			$150,000	$100,000	---	---	---
TOTAL	$250,000		$150,000	$100,000	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Design Construction	Complete Construction	---	---	---

Project Justification

The Rio Vista Fire Department is continuing to grow and expand to meet the changing needs of the city. With this growth has come the addition of full time staff, living and working at the station for 24-hour periods. It is expected that more full time staff will be added in the near future and upgrades to the current living and working environments are becoming more and more evident. Many meals are prepared by the firefighters and the kitchen facilities provided are poor at best. Separate sleeping quarters need to be provided for female firefighters and the current quarters provide no heating. 

Comments

None

Mobile Burn Trailer

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
				X

Project Objectives

The value of live fire training is difficult to calculate because it’s impossible to put a value on human life. Saving lives and avoiding injury are the reasons fire departments invest in steel training towers. There is simply no substitute for live firefighting experience under safe, controlled conditions. Firefighting professionals agree that live fire training can:

• Reduce the number of injuries and deaths of firefighters and civilians
• Reduce property damage
• Increase fire department efficiency and morale
• Improve training capability of fire department
• Improve public image of the fire department
• Improve volunteer department recruitment and retention
• Contribute to a continuation of an effective volunteer fire service
• Reduce lost time injuries and compensation claims
• Reduce property loss and business interruption resulting from fire

Existing Condition

The 1990’s brought new challenges to the fire service due to the inability to burn structures. Environmental concerns and potential contamination and exposure hazard created a high risk to the fire service. Current training facilities are limited and rarely available.

Fiscal Implications

Each year the U.S. Fire Administration (USFA), part of the Federal Emergency Management Agency (FEMA), administers the Assistance to Firefighters Grant Program (also know as the FIRE Act). This grant program is designed to assist rural, urban, and suburban fire departments throughout the United States. These funds are used to increase the effectiveness of firefighting operations, firefighter health and safety programs, new fire apparatus, emergency medical service programs, and fire prevention and safety programs.

Fire Facilities' Mobile Trainee qualifies for the FIRE Act. A Mobile Burn Trailer offers the essentials in live fire training, including:

• Live fire burn room lined with Insulation System
• Temperature monitoring system
• Roof chop-out hatch
• Window openings with galvanized steel shutters

Vehicle necessary to tow the Mobile Burn Trailer should have towing capabilities equal to the Ford F350 Super Duty. (approx. 25,000lbs.) MSRP approx: $30,000.00 (included in estimated total)

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$150,000	---		$150,000	---	---
TOTAL		$150,000	---		$150,000	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
Construct	N/A	N/A	Purchase	N/A	N/A

Project Justification

Compartment fires that exist in closed burn rooms present unique dynamics. When fuel inside a burn room is consumed, a layer of hot, unburned fuel, carbon monoxide and other gases accumulate at the ceiling. As more fuel continues to burn, the volume of this gas mixture thickens and the temperature increases. Countering this heat is the cooler air at the ceiling that is pushed down. This cycle of air movement, which slows the heating effect, is called air entrainment. The effect of air entrainment is reduced when the fire is located in a corner. Therefore, corner fire temperatures must be monitored very closely, or when possible, the seat of the fire should be kept out of a corner.

In compartment fire situations, as the fire continues to burn, both the volume of gas and temperature increases. At 1128ºF, carbon monoxide reaches its ignition point and can create a flash-over condition. This may even occur at a lower temperature depending on the actual composition of the gas layer. Flash-over can produce an instantaneous release of a tremendous amount of heat. The intensity of a flash-over cannot be controlled and must be avoided. The safety of our firefighters inside a compartment at flash-over is extremely compromised when appropriate training is not available.

Personal Protective Equipment /“Turnouts”

Location: 350 Main St

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

It has always been the goal of the Rio Vista Fire Department to provide its personnel with adequate and safe personal protective clothing and equipment. In addition, OSHA requirements and NFPA standards have required fire Departments to continually upgrade personnel protective equipment.

Project Objectives

· To continue to provide all current firefighters with updated P.P.E.

· Meet all NFPA standards and OSHA requirements

· To supply all new volunteer, part-time and full-time firefighters with personnel protective equipment.

Existing Condition

Many of the firefighters are utilizing previously issued firefighting protective equipment. This can result in inadequate sizing. All P.P.E. should be properly fitted and free from long term wear and tear. Furthermore, each firefighter should have their own personal protective equipment, but there currently is not enough turnouts for each firefighter to have there own equipment, so they must share. This poses a health risk to the firefighters.

Fiscal Implications

Due to the ongoing costs of providing all new personnel with new safety equipment, and replacing older turnouts, it is imperative that an annual budget be developed for this.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$190,000	$33,000	$33,000	$78,000	$23,000	$23,000
TOTAL		$190,000	$33,000	$33,000	$78,000	$23,000	$23,000

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Purchase	Purchase	Purchase	Purchase	Purchase

Project Justification

The City of Rio Vista has a vested interest in each and every one of our firefighters. Their personal protection is vital to the continued service of our community. The personal protective clothing used to protect our firefighters from harm has become inadequate through use and aging.

This equipment has a useful life of 3 years; the current equipment is 5 years old.

Comments

As the city continues to grow, it becomes increasingly important that each firefighter be provided his/her own equipment for everyone’s safety including the community.

Personal Protective Equipment (PPE) Storage Lockers

Location: Main Street Fire Station

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

Personal Protective Equipment needs to be stored in a vented rack system so they don’t become contaminated. The Rio Vista Fire Department does not store PPE in accordance with this standard.

Project Objectives

Store PPE in a vented rack storage system to prevent contamination from exhaust, mold, etc.

Existing Condition

PPE is currently stored on hooks in an open wooden storage system. There is no protection from contaminates.

Fiscal Implications

The sources of funding to install this system include municipal facilities capital funds.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
			$7,500	---	---	---	---
TOTAL	$7,500		$7,500	---	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Purchase Install	N/A	N/A	N/A	N/A

Project Justification

The condition of this equipment is very important, as it is meant to protect the firefighters; exposing these turnouts to pollutants, mold, dust, etc. reduces the effectiveness of this equipment and compromises the safety of the firefighters.

Comments

The current storage method could potentially result in a Cal OSHA violation.

Rio Vista Fire Station #2

Location: Northwest Rio Vista Residential Development Area

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

The Rio Vista Fire Station on Main Street serves as the primary response headquarters for the entire City. Due to the rapid growth of the City it has become apparent that emergency response times are increasing dramatically to the remote areas of town.

Project Objectives

Build a new fire station that will also serve as a community use center and fire training facility to serve this portion of town.

Existing Condition

The single fire station in downtown Rio Vista is the only station to serve the entire town. Traffic congestion and the remote location of the western district must be addressed soon. 

Fiscal Implications

Based on the fact that this will significantly impact the City budget, most, or all of the funding may be acquired from the developers.

Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 - 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
	$3.25 M		$75,000	$2.5 M	---	---	---
TOTAL	$3.25 M		$75,000	$2.5 M	----	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
Conceptual Design	Design	Construction	---	---	---

Project Justification:

Construction of fire station #2 will greatly reduce response times to the northwest portion of Rio Vista. The addition of a training facility will give the department the necessary additional space for a variety of mandated training. The community room will provide an excellent location for the public to hold meetings, etc.

Comments

None

Self Contained Breathing Apparatus

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

Over time the fire department has acquired self-contained breathing apparatus (SCBA), which consist of a mask, a regulator, a backpack frame and a cylinder. SCBA are used whenever personnel enter a structural fire or encounter an atmosphere that is immediately dangerous to life or health (IOLH) such as toxic gases or insufficient oxygen.

Project Objectives

To ensure adequate spare bottles exist to replace empty air bottles during an emergency situation.

Existing Condition

The department has twenty SCBA and thirty-five spare cylinders all of 30-minute duration. Cylinders range from 20lb. steel, 18lb. aluminum, 13lb. fiberglass hoop-wound and 9lb. carbon fiber cylinders. We intend to replace all fiberglass cylinders due to age and replace them with newer and safer bottles.

Fiscal Implications

This replacement program will be placed on an ongoing timetable, thus making it necessary to budget a certain amount of $$ annually.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$60,000	$10,000	$10,000	$20,000	$10,000	$10,000
TOTAL		$60,000	$10,000	$10,000	$20,000	$10,000	$10,000

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
	N/A	N/A	N/A	N/A	N/A

Project Justification

Reliable and modern self –contained breathing apparatus are necessary to ensure firefighter safety during dangerous firefighting operations. Based on this, it is imperative that bottles be replaced on a regular interval to prevent catastrophic failure.

Comments

None

Station Alerting System

Location: Main Street Fire Station

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

Firefighters are currently relying solely upon their radios to receive notification of fires and calls for service.

Project Objectives

Install a Station Locution Alerting System that uses tones to alert the personnel in the station of a call. This system will also turn the lights on, open doors and turn off electrical appliances.

Existing Condition

The city fire department does not have a station alerting system and must rely upon radios to be notified of a call. This presents a problem during night class when firefighters are sleeping and may sleep through the initial call notification, resulting in a delayed response to that call.

Fiscal Implications

The sources of funding to install this system include municipal facilities capital funds and potential grant funds.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
			$7,500	---	---	---	---
TOTAL	$7,500		$7,500	---	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Purchase Install	N/A	N/A	N/A	N/A

Project Justification

Installation of a station alerting system will improve response time and reduce risks of missed calls.

Comments

None

Vehicle Exhaust Removal System

Location: 350 Main St.

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

When the fire station was originally built, it was not designed to be used for firefighters to live on the premises, because the fire department was a volunteer department. Now that the city has grown and developed a need to have full-time firefighter’s living at the station during their shifts to meet the needs of the community. As a result, there is no way to remove the exhaust from the equipment bay without living the bay doors open.

Over the past two years, changes in health and safety standards have clearly identified vehicle exhaust emissions, in particular, whole diesel exhaust, as a cancer causing substance. In 2003, the Rio Vista Fire Department applied for grant money to install a vehicle exhaust removal system, but was denied.

Project Objectives

It is the desire of our department to obtain funding which would be used to modify our fire station to install a vehicle exhaust extraction system. This would allow us to eliminate hazardous exposure and comply with NFPA 1500-2002 Edition, section A.9.1.6.

Existing Condition

No exhaust removal system currently exists. Our apparatus generates exhaust emissions during startup, upon return to quarters and routine pump testing in our facilities.  The exhaust routinely infiltrates the station and all personal protective equipment gear, which creates a health hazard for fire personnel.

Fiscal Implications

There is a one-time initial project funding. This system will greatly improve the health and safety of firefighters and the public.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
			$45,000	$45,000	---	---	---
TOTAL	$90,000	$90,000	$45,000	$45,000	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
	Design Construct	Install	N/A	N/A	N/A

Project Justification

 Over the years our personnel have strongly voiced their concerns about the hazards of diesel exhaust and how it may be affecting their health, presently and long term. Many of our department members are aware that there is a solution available, but in the past the implementation of the vehicle exhaust extraction system was considered an unfunded mandate. Now that funds may be available we are seeing more pressure to act in the fire fighters best interest especially on all aspects of health and safety issues.

In accordance with National Institute of Occupational Safety and Health (NIOSH), vehicle exhaust fumes are a potential health carcinogen. NIOSH recommends that exposure to these dangerous chemicals be reduced to a minimum.

The majority of municipal fire departments in California are purchasing modern vehicle exhaust extraction systems for their emergency apparatus fleets.

Comments

None

FLEET CAPITAL FINANCIAL SUMMARY CHART
PROJECT TITLE	FUNDING SECURED			FUNDING SOURCE	PRIORITY	2005/06 FY	2006/07 FY	2007/08 FY	2008/09 FY	2009/10 FY
	YES	NO
Five ½ - 1 Ton Trucks – Public Works			X	General Fund		$75,000	$75,000	---	---	---
Backhoe Equipment			X	General Fund	2	$250,000	$25,000	$25,000	$25,000	$25,000
Bucket Truck			X	General Fund	2	---	$60,000	$10,000	$10,000	$10,000
Brush Attack Unit Replacement - Fire			X	General Fund/Grant Funds	2	---	$250,000	---	---	---
Fire Prevention Inspector Sedan			X	General Fund/Contributions	1	$35,000	---	---	---	---
Mowers (for parks)			X	General Fund	2	---	$60,000	---	---	---
Police Vehicles (Fleet Rental Contract)			X	General Fund	1	$80,000	$80,000	$80,000	$80,000	$80,000
“Quint” Ladder Truck - Fire			X	General Fund/Grant Funds	1	$150,000	$150,000	$150,000	$150,000	$150,000
Street Sweeper			X	General Fund	1	$200,00	$200,00	$20,000	$20,000	$20,000
Type One Fire Engine			X	General Fund/Grant Funds	3	---	---	$450,000	---	---
Utility Pick-up Truck Fire Department			X	General Fund	2	$20,000	$15,000	---	---	---
Vacuum Truck			X	General Fund		$200,000	---	---	---	---
Wood Chipper – Commercial Grade			X	General Fund	3	---	$12,150	---	---	---

FLEET CAPITAL PROJECTS

Five ½ - 1 Ton Trucks – Public Works

Location: 789 Saint Francis Way – (Corporate Yard)

Project Background

The majority of public works staff do not have access to a vehicle in order to perform their job duties. Sometimes they have to carpool in order to do their jobs, and this is not the most efficient and effective way to service the City.

Project Objectives

The objective is to provide dependable transportation to City staff in order to perform effectively in addressing City needs.

Existing Condition

Currently, the City uses eight (8) pick-up trucks for ten (10) employees to use.

Fiscal Implications

The cost of purchasing these vehicles will be spread over two years to reduce the impact on any one fiscal year. There will be some cost savings by providing public works staff vehicles needed to more efficiently do their work.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$150,000	$75,000	$75,000	---	---	---
TOTAL		$150,000	$75,000	$75,000	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
Construct	Purchase	Purchase	N/A	N/A	N/A

Project Justification

The Public Works Department needs to utilize their resources in the most effective way by providing adequate transportation to its employees in order to better serve the City.

Comments

Leasing the vehicles would be another option and would spread the cost of the vehicle across its useful life.

Backhoe Equipment

Location: Corporate Yard – 789 Saint Francis

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
	X

Project Background

Two (2) 4WD backhoes are necessary to meet demands of performing ongoing maintenance. State regulations require separate equipment for use on water, wastewater, storm drains and street repairs.

Project Objectives

Meet the maintenance demands of the community.

Existing Condition

Currently, we are unable to meet maintenance demands due to lack of equipment. One 4WD unit is unsafe and one 2WD unit is 30 years old. Federal and State regulations mandate that separate equipment be used for the maintenance of water and wastewater work.

Fiscal Implications

The penalties for not meeting the Federal and State mandated regulations are $10k per day for Federal and $1k per day for State. These penalties can easily exceed the cost of replacing the equipment.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$350,000	$250,000	$25,000	$25,000	$25,000	$25,000
TOTAL		$350,000	$250,000	$25,000	$25,000	$25,000	$25,000

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Purchase 2 Backhoes	Maintenance Replacement fund	Maintenance Replacement fund	Maintenance Replacement fund	Maintenance Replacement fund

Project Justification

The current equipment is inefficient and exceeds useful life expectancy. The City must comply with Federal and State Regulations.

Comments

The City may be able to save money by purchasing used equipment that is five to seven years old or consider lease/buy option to defer the costs over a period of time.

Bucket Truck

Location: Corporate Yard – 789 Saint Francis

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
	X

Project Background

Street lights and trees need to be maintained and this task is being done by a method in violation of OSHA Safety Standards.

Project Objectives

The objective is to provide City staff with safe equipment to perform required maintenance of trees and street lights.

Existing Condition

No equipment is available other than a 24’ extension ladder. The maintenance staff currently uses the fire truck extension ladder to maintain the street lights or ask the firefighters to perform the maintenance.

Fiscal Implications

The exposure to worker’s compensation claims is very high and may easily exceed the cost of purchasing a bucket truck.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$90,000	---	$60,000	$10,000	$10,000	$10,000
TOTAL		$90,000	---	$60,000	$10,000	$10,000	$10,000

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	---	Purchase	Maintenance	Maintenance	Maintenance

Project Justification

The City must comply with OSHA safety standards and provide safe equipment for City staff.

Comments

None

Brush Attack Unit Replacement - Fire

Location: 350 Main St

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
	X

Project Background

The Rio Vista Fire Department only has two (2) brush units to protect the approximate 66 square miles of agricultural/undeveloped land, which has nearly no hydrants for its protection. Unfortunately, one of these Brush Truck Units is 20 years old and has over 120,000 miles of use. In 2003, the City requested grant funding to replace this unit but was denied.

Project Objectives

The Fire Department is seeking funding for the replacement of a 1985 Dodge Ram with a new brush unit. The objective is to provide dependable firefighting equipment for firefighters to respond with, and to better protect the citizens of Rio Vista and the surrounding district.

Existing Condition

The Department currently has two brush units in service, a 1985 Dodge Ram and a 2001 Ford F-550.

Fiscal Implications

 This unit will replace our older brush unit, thereby significantly reducing maintenance costs to the City.

The City submitted a grant application requesting funds under the FY 2005 Assistance to Firefighters Grant Program to purchase this apparatus; funds will be awarded October through December 2005 for projects selected to receive funding.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
	$250,000		---	$250,000	---	---	---
TOTAL	$250,000		---	$250,000	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
Grant Application Completed	---	Purchase	---	---	---

Project Justification

Rapid, dependable response is imperative in a brush fire scenario. Due to the potential dangerous effects of the hot, dry north winds, brush firefighting units must be reliable. The current 1985 brush unit will soon become a concern for reliability under these circumstances. The new unit may also be housed at the new station #2.

Comments

None

Fire Prevention Inspector Sedan

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

Part of the fire department master plan is to hire a fire prevention inspector to coordinate the increasing fire prevention, plan check and inspection workload. The City is anticipating filling this position in fiscal year 1 of this CIP; therefore, this person will need a department vehicle in order to effectively complete assigned job tasks.

Project Objectives

The objective is to purchase a fire prevention sedan.

Existing Condition

There is currently no sedan in our fleet for this purpose

Fiscal Implications

This is a CalPine funded position for the inspection of all gas wells, etc., therefore, the cost of purchasing this vehicle may be partially funded by CalPine.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$35,000	$35,000	---	---	---	---
TOTAL		$35,000	$35,000	---	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Purchase	N/A	N/A	N/A	N/A

Project Justification

This vehicle will be necessary for the fire prevention inspector to effectively perform assigned tasks.

Comments

Purchase of this vehicle will become part of the scheduled replacement plan.

Additional Option: Lease vehicle through the County Transportation Center.

Mowers (for parks)

Location: Corporate Yard – 789 St. Francis

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
	X

Project Background

City parks are not being adequately maintained because of lack of equipment.

Project Objectives

The objective is to better service the community by adequately maintaining our parks by purchasing two commercial grade riding turf mowers and two push mowers for use in areas where the riding mower cannot be used.

Existing Condition

City parks are not being maintained efficiently. The equipment being used is obsolete or close to being obsolete. The maintenance costs outweigh the cost of acquiring new equipment.

Fiscal Implications

The general fund will be the source of funding for this equipment.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$60,000	---	$60,000	---	---	---
TOTAL		$60,000	---	$60,000	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
	N/A	Purchase	N/A	N/A	N/A

Project Justification

Several sporting events are held at the parks. The City must provide a clean and healthy environment for the community.

Comments

The may be able to reduce costs by leasing this equipment or purchasing used equipment that is in good condition and several years of useful life, as determined by manufacturer standards.

Police Vehicles (Fleet Rental Contract)

Location: Police facility

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

The City needs to supply appropriate emergency and non-emergency vehicles for the police department.

Project Objectives

Provide vehicles (marked, unmarked, and utility) for the police department.

Existing Condition

The department currently has:

· 5 marked patrol units

· 1 unmarked patrol unit

· 1 utility vehicle

The department will need to add a second utility vehicle during the second half of FY 2004/05 when the second Community Service Officer position is filled. The current rental cost for this fleet will be approximately $80,000 per year.

Fiscal Implications

This is an on-going cost to the general fund. However, it should be noted that leasing these vehicles from an outside source is considerably less than the City purchasing and maintaining them, as one single emergency vehicle can easily exceed forty to fifty thousand dollars.

Often, lease agreements also include regular maintenance costs in the price of the lease.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$400,000	$80,000	$80,000	$80,000	$80,000	$80,000
TOTAL		$400,000	$80,000	$80,000	$80,000	$80,000	$80,000

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	Lease	Lease	Lease	Lease	Lease

Project Justification

This equipment is a basic necessity for all law enforcement agencies throughout the state.

Comments

This equipment is a top priority.

“Quint” Ladder Truck - Fire

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

The aerial apparatus currently in use by the department is a 1972 Pierce Quint Engine with a 50-foot aerial master stream. The apparatus currently has over 90,000 miles and is continually being taken out of service for maintenance and repairs. The aerial apparatus responds to structure fires, vehicle accidents and a variety of other emergency incidents. In the past several months, the apparatus has repeatedly been taken out of service due to many different mechanical issues that have cost the City to repair.

Project Objectives

To purchase a new aerial apparatus that would bring the department within NFPA 1901 standards. This apparatus would be a “quint” (aerial ladder and pump) unit with a longer ladder to better effect rescue situations. The new apparatus will be equipped with a pump and water tank to act as an engine during fire fighting activities. The purchase will reduce the size of the department’s fleet. This will be accomplished by condensing equipment and resources into the new apparatus.

Existing Condition

The Department operates a 1972 Pierce Quint Engine with a 50-foot elevated master stream. The unit has over 90,000 miles and is over 34 years old.

Fiscal Implications

The purchase of a new aerial apparatus would significantly reduce future repair and service costs to the City. Some of the costs may be eligible for grant funds under the Assistance to Firefighters Grant Program. The City can also lease this apparatus and spread the payments out over 5 years to minimize the impacts on the any single fiscal year.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$750,000	$150,000	$150,000	$150,000	$150,000	$150,000
TOTAL		$750,000	$150,000	$150,000	$150,000	$150,000	$150,000

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
	N/A	N/A	Purchase	N/A	N/A

Project Justification

This apparatus is equipped with the City’s only elevated master stream, a tool used by fire departments during large defensive fire operations, which can occur in locations such as our downtown area. This equipment was recently used during a mutual aid incident in downtown Isleton where it, undoubtedly, prevented the spread of the fire to neighboring businesses. Although the building where the fire originated was destroyed, damage to structures less than five feet away was kept to a minimum. The next closest aerial apparatus would come from the City of Suisun and/or Fairfield (both more than 20 minutes travel time).

Comments

None

Street Sweeper

Location: Corporate Yard – 789 Saint Francis

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
X

Project Background

The street sweeper that is currently being used was bought new in 1988. It is no longer reliable and the maintenance costs outweigh the cost of replacing.

Project Objectives

To purchase two street sweepers to better maintain the City streets and meet City’s needs.

Existing Condition

The current unit is 15 years old. During the leaf season it is used extensively for a period of two shifts.

Fiscal Implications

The current cost of maintenance outweighs the cost to acquire new equipment. One street sweeper will be purchased in year one and the second in year 2 of this CIP.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$650,000	$200,000	$200,000	$20,000	$20,000	$20,000
TOTAL		$650,000	$200,000	$200,000	$20,000	$20,000	$20,000

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
	Purchase	Purchase	Equipment Replacement Fund	Equipment Replacement Fund	Equipment Replacement Fund

Project Justification

The typical useful life for a street sweeper is 4 to 8 years depending upon frequency of use and the type of equipment.. Purchasing two street sweepers will likely extend the useful life of the equipment and will result in better street cleaning services for the community.

New studies show that conventional mechanical broom and vacuum-assisted wet sweepers reduce nonpoint pollution by 5 to 30%; and nutrient content by 0 to 15%, but that newer dry vacuum sweepers can reduce nonpoint pollution by 35 to 80%; and nutrients by 15 to 40% for those areas that can be swept (Runoff Report, 1998). While actual reductions in stormwater pollutants have not yet been established, information on the reductions in finer sediment particles that carry a significant portion of the stormwater pollutant load is available. Recent estimates are that the new vacuum assisted dry sweeper might achieve a 50-88% overall reduction in the annual sediment loading for a residential street, depending on sweeping frequency (Bannerman, 1999)[1].

City streets must be maintained to prevent safety hazards, flooding and street debris.

Comments

Maintenance cost for a vacuum assisted street sweeper are approximately have that of a mechanical broom type sweeper; the mechanical broom type sweeper is half the purchase cost of the vacuum assisted sweeper. However, the typical useful life of the vacuum assisted sweeper is nearly double that of the mechanical sweeper, 8 years and 4 years respectively.

Maintenance costs for the vacuum assisted sweeper is estimated at approximately $18/curb mile.

Type One Fire Engine

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
		X

Project Background

Engine 355 is a 34-year-old engine that has served the City well over the years, but it is 20 years past the industry standard for life expectancy of fire engines, and needs to be replaced with a new engine.

Project Objectives

· To replace the 34 year old reserve fire engine with a more modern and reliable fire engine.

· To place this engine at fire station #2, upon completion of the construction.

Existing Condition

The current reserve Type One Fire Engine is a 1971 Ford/Howe 1250 gallons per minute pumper. It has well exceeded its normal service life for a fire engine. Under current status this unit will not successfully pass an annual pump test per NFPA 1911 (Standard for Service Tests for Pumps on Fire Department Apparatus). This Standard applies to the conduct of in-service tests of fire pump systems on automotive fire apparatus to ensure that the pump continues to be capable of the performance for which it was designed.

Due to the age of the vehicle new parts are harder to acquire and more costly.

Fiscal Implications

The desire is for the purchase of this unit, and required inventory, to come from developer fees. Ongoing replacement costs should be incorporated into Rio Vista’s vehicle replacement account.

The below costs are projected at 5% per year according to Pierce Manufacture but do not include labor or inflation cost.

Some or all of the costs to purchase this apparatus may be eligible for grant funding under the Assistance to Firefighter Grant Program.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
	$450,000	$450,000	---	---	$450,000	---	---
TOTAL	$450,000	$450,000	---	---	$450,000	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	N/A	N/A	Purchase	N/A	N/A

Project Justification

Due to the age and condition of this apparatus it brings up multiple issues such as safety and reliability to provide adequate service to the citizens of Rio Vista in time of an emergency. The Rio Vista Fire Department strongly recommends that engine 355 be pulled out of service and replace it with a new updated engine that is cost efficient as well as practical for Rio Vista Fire Department.

Comments

None

Utility Pick-up Truck Fire Department

Location: 350 Main Street

Priority (Place an X to indicate priority. 1 is highest, 5 is lowest)

1	2	3	4	5
	X

Project Background

The Current fire department utility pick-up is a 70’s era Ford F-150. This vehicle has many miles on it, since it was purchased as a used vehicle from a neighboring fire department. The vehicle is becoming less dependable and needs replacement.

Project Objectives

The objective is to purchase a utility pick-up truck to replace the 1970’s era Ford F150.

Existing Condition

The current pick-up truck is a 70’s era vehicle, and as such, is becoming less reliable.

Fiscal Implications

Since the replacement vehicle will be new, the department will have to develop a replacement plan.

Project Costs:

	Budget through 6/2010	Estimated Total Project Cost	----------Five Year Funding----------
1/1/05 – 6/30/10			2005 / 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
		$35,000	$20,000	$15,000	---	---	---
TOTAL		$35,000	$20,000	$15,000	---	---	---

Phasing:

To Date	2005/ 06	2006 / 07	2007 / 08	2008 / 09	2009 / 10
N/A	N/A	N/A	N/A	N/A	N/A

Project Justification

This vehicle will be necessary for general fire department operations, such as hauling fire hose from scenes, and other important equipment hauling operations.

Comments

Purchase of this vehicle will become part of the scheduled replacement plan.

Additional Option: Lease vehicle through the County Transportation Center.

---

[1] Bannerman, R. 1999. Sweeping Water Clean. American Sweeper Magazine. Huntsville, Al. 7(1).