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City
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CITY CLERK
City Clerk
707-374-6451
Examples of Key
Duties: (Duties are illustrative and not
inclusive and may vary with individual assignment.)
- Prepares City Council
agenda packets, including coordinating and reviewing agenda material,
finalizing agendas and overseeing distribution of the packets.
- Performs follow-up
activities resulting from Council meetings, including transcribing and
distributing minutes, ensuring that resolutions and ordinances are in
proper format and notarized, tracking committee and commission actions
and preparing letters of acceptance or rejection.
- Supervises City official
records file maintenance, ensures that documents are recorded and filed
properly and oversees the monitoring, archiving and destruction of
documents.
- Oversees City’s
Municipal Code ensuring timely update and proper ordinance codification.
- Monitors contracts and
other agreements ensuring they are signed, recorded in a timely manner
and that City insurance requirements are met.
- Serves as the City’s
Election Official, coordinating all aspects of the City’s General
and Special Elections and interfacing closely with the Solano County
Elections Department.
- Administers oath of office
for City Council and Commissioners and maintains custody of official
City seal.
- Coordinates and administers
City Council and Special Measure/Initiative elections and administers
oaths of office to Council members and Commissioners.
- Administers City-wide
programs, including Conflict of Interest, Municipal Code, Records Retention and Storage, Document
Imaging and Advertising for Council, Commission and Special Meetings.
- Acts as the City’s
Public Information Officer (PIO) and Emergency Operations PIO and
Liaison; coordinates Council standby officer issues.
- Enforces and ensures
compliance with the City’s "No Smoking" ordinance,
including replying and following up on complaints and educating the
public on regulations.
- Receives and coordinates
responses to all subpoenas for records, lawsuits and depositions to
appear served on the City.
- Receives bids, officiates
at bid openings, returns unsuccessful bid bonds and archives bid
documents.
- Provides Notary Public
services for City legal requirements, residents, staff and the general
public.
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